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PA to the Chief Executive – Glamorgan Cricket

author icon author icon 4 January 2019 author icon Vacancies

Salary: £15,500

Role: Part
time

Hours of work: 20 hrs per week (you may be required to work occasional
evenings and weekends in the summer as events dictate).

Location: Glamorgan
Cricket Club, Sophia Gardens Stadium, Cardiff, CF11 9XR.

Start date: February
2019

Sophia Gardens stadium is the home of
Glamorgan County Cricket Club and we are recruiting to fulfil the role of part
time PA to the Chief Executive.

Job Summary

The Personal Assistant is responsible
for providing a comprehensive, confidential and professional support service to
the Chief Executive in all aspects concerned with the efficient and successful
operation of the office and Glamorgan County Cricket Club.

Key Responsibilities

  • To maintain and provide a support service for the
    Chief Executive’s daily schedule, including forward planning of workload, diary
    management and co-ordinating and collating all relevant paperwork.
  • To set appointments and meetings for the Chief
    Executive as requested.
  • To service meetings, including preparation of
    meeting papers, obtaining and preparing briefing materials and presentations,
    and taking minutes when requested/where necessary
  • To liaise effectively with internal departments and
    external organisations on behalf of the Chief Executive.
  • To assist in the preparation for the Annual General
    Meeting including; the coordination of papers and Membership correspondence.
  • To advise the Chief Executive of impending work
    deadlines for both internal and external commitments including; reports,
    presentations, conferences, and projects
  • To ensure appropriate systems and processes are
    developed and maintained to support effective and efficient day to day running
    of the Chief Executive’s office
  • To provide project management support for the Chief
    Executive and other members of the senior management team as required.
  • To be responsible for submitting receipted returns
    to the Finance Department including expenses claims, both internal and
    external, on behalf of the Chief Executive.
  • To provide a confidential and efficient filing
    system for the Chief Executive including HR files in line with the Data
    Protection Act and ensuring compliance with HR policies.
  • To coordinate the travel arrangements of the Chief
    Executive and manage the travel budget for the senior management team.
  • To undertake any other administrative duties which
    may arise from time-to-time as required by the Chief Executive.

Applicants ideally must live within daily travelling distance of Cardiff and be UK/EU residents or non-residents with a valid UK work permit. If you are interested in applying for this position, please email your CV to Amanda Simisker, Head of Events, Catering & HR at  amanda.simisker@glamorgancricket.co.uk

This vacancy will close on Wednesday 23rd January
and interviews will take place week beginning Monday 28th January
2019.

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