DBS ID Verification Documents

As part of the DBS process, we need to be able to verify that you are who you say you are. Here are the steps required:

Route 1

The applicant must be able to show:

  • one document from Group 1, below
  • 2 further documents from either Group 1, or Group 2a or 2b, below

At least one of the documents must show the applicant’s current address.

If the applicant isn’t a national of the UK or the EEA and is applying for voluntary work, they may need to be fingerprinted if they can’t show these documents.

Route 2

Route 2 can only be used if it’s impossible to process the application through Route 1.

If the applicant isn’t a national of the UK or the EEA and is applying for voluntary work, they can’t use Route 2. If the applicant doesn’t have any of the documents in Group 1, then they must be able to show:

  • one document from Group 2a
  • 2 further documents from either Group 2a or 2b

At least one of the documents must show the applicant’s current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.

EEA nationals who’ve been resident in the UK for 5 years or less may need to be fingerprinted if they can’t show these documents.

Group 1: Primary identity documents

DocumentNotes
PassportAny current and valid passport
Biometric residence permitUK
Current driving licence photocard – (full or provisional)UK, Isle of Man, Channel Islands and EEA. From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA
Birth certificate – issued within 12 months of birthUK, Isle of Man and Channel Islands – including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificateUK and Channel Islands

Group 2a: Trusted government documents

DocumentNotes
Current driving licence photocard – (full or provisional)All countries outside the EEA (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) – paper version (if issued before 1998)UK, Isle of Man, Channel Islands and EEA
Birth certificate – issued after time of birthUK, Isle of Man and Channel Islands
Marriage/civil partnership certificateUK and Channel Islands
Immigration document, visa or work permitIssued by a country outside the EEA. Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non EEA country in which the role is based
HM Forces ID cardUK
Firearms licenceUK, Channel Islands and Isle of Man

All driving licences must be valid.

Group 2b: Financial and social history documents

DocumentNotesIssue date and validity
Mortgage statementUK or EEAIssued in last 12 months
Bank or building society statementUK and Channel Islands or EEAIssued in last 3 months
Bank or building society statementCountries outside the EEAIssued in last 3 months – branch must be in the country where the applicant lives and works
Bank or building society account opening confirmation letterUKIssued in last 3 months
Credit card statementUK or EEAIssued in last 3 months
Financial statement, for example pension or endowmentUKIssued in last 12 months
P45 or P60 statementUK and Channel IslandsIssued in last 12 months
Council Tax statementUK and Channel IslandsIssued in last 12 months
Letter of sponsorship from future employment providerNon-UK or non-EEA only – valid only for applicants residing outside of the UK at time of applicationMust still be valid
Utility billUK – not mobile telephone billIssued in last 3 months
Benefit statement, for example Child Benefit, PensionUKIssued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRCUK and Channel IslandsIssued in last 3 months
EEA National ID card Must still be valid
Irish Passport CardCannot be used with an Irish passportMust still be valid
Cards carrying the PASS accreditation logoUK, Isle of Man and Channel IslandsMust still be valid
Letter from head teacher or college principalUK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be providedMust still be valid

“The system is easy to use and there is excellent support when needed.”

Sian Simmons, Wales Golf

For more information, please visit the UK Gov website here.

If your organisation is ready to continue, click here to sign up today.

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