DBS Checking Service for Sport & Leisure

The Welsh Sports Association (WSA), via our trading arm Vibrant Nation, provide a DBS Checking service as part of our commitment to ensuring that sport and physical activity is safe for everyone to enjoy.

Vibrant Nation

DBS Checks are required by law to ensure that unsuitable people are prevented from working with groups such as children and vulnerable adults.

Roles that require a form of DBS check include sports coaches, teachers and carers plus many more.

Our solution is to provide this service at a fair and reasonable price, which is achieved through working in the interest of our clients and not those of shareholders. With a growing client base of over 170 organisations, we can provide lower costs through economies of scale. Discounted rates are also a benefit of your WSA membership.

WSA is the only provider of a fully bilingual system and service in Wales.

WSA is approved for the processing of DBS checks for Care Inspectorate Wales and we are actively looking to grow our business with further DBS contracts.

If you are interested in the service please contact the team or complete the application form on the Vibrant Nation website:

FAQs on our DBS Service

What Does DBS Stand For?

Disclosure and Barring Service – the UK agency that carries out specific checks on individuals.

What is a DBS Check?

The DBS check is a way of analysing a person’s past to check their suitability to work with vulnerable groups. The agency specifically looks at any convictions, cautions, reprimands and warnings that a person may have received.

What is the Difference Between a CRB and a DBS Check?

The DBS check is the new version of a CRB check. Following the Protection of Freedoms Act 2012, the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) were merged to become the Disclosure and Barring Service (DBS).

Are There Different Types of Criminal Checks?

Yes, and they come under three levels of disclosure:

  • Basic level disclosure – this is a non-specific check that is essentially available to anyone for any purpose.
  • Standard level disclosure – a more in-depth check, this is often required by accountants or solicitors
  • Enhanced level disclosure – this check is required by individuals who wish to work with vulnerable groups. This can be combined with a barred list check, which is required by those working in a ‘regulated position’ where there is a duty of care and responsibility for vulnerable people.

How Long Does a Disclosure Certificate Last?

The disclosure certificate does not show an expiry date, only an issue date is displayed.

Some employers choose to update their DBS checks every 3 years, although this is not required by law.

Is a Criminal Check Portable? Can it be Reused?

In most instances, other employers or organisations can allow a DBS from another organisation to be reused at their own discretion. The employer should check that all certificates are to the correct level, and that any barred list checks necessary were already carried out.

It is recommended that applicants subscribe to the DBS Update Service which ensures their disclosure is always up to date, which helps avoid complications when attempting to reuse a certificate.

What is the Update Service?

The Update Service simply keeps a disclosure certificate up-to-date. This is done by annual subscription through the DBS and could mean that an individual may never be required to apply for another DBS check again.

Who Can Request a DBS Check?

A DBS check can be requested by an organisation on an employee or volunteer if that position is exempt under the Rehabilitation of Offenders Act 1974.

How Long Does a DBS Check Take?

Checks can take between 7 and 60 days to complete, however most are completed within 14 days. Following this, the certificate will be sent directly to the applicant.

Who Receives the DBS Certificate?

The certificate is sent directly to the applicant’s home address, and not to the organisation.

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