Seasonal Events

Remember, Remember… Health and safety when organising a public event this Autumn/Winter.

As we celebrate Diwali – the Festival of Lights – we need to be mindful that event organisers (including volunteers) with control of premises, like a clubhouse, or sports playing fields, have a duty to see that the premises, access to them, and sports equipment are safe & secure for the duration.

Following Diwali, event organisers from sports and leisure clubs will also be eagerly prepping for Bonfire Night, Christmas and New Year! 

The extent of a sports clubs legal duty will depend on the level of control it has over the premises and the type of function on offer. For example, if your sports club owns or manages the premises, then you would be expected to keep the premises and any sports equipment provided in good repair.

Every event is different and we don’t underestimate the work that goes into ensuring the smooth running of each and every event. No matter the scale of your event, you may still feel you need insurance to cover you for potential injuries, damage or unforeseen cancellation.

Due to the multifaceted nature of events, there are numerous associated risks. Flooding could prevent you reaching the event with crucial equipment which could cause postponement, relocation or abandonment. Alternatively, an accident could result in a guest filing a liability claim, or you might need to fund expensive tech kit replacements after irreparable water damage. Having a good health and safety practice and insurance arrangements in place is therefore paramount.

In addition to completing a full risk assessment, there are further risks you need to be aware of with events like fireworks displays. If you need help with event risk management and/or insurance? Our partners Watkin Davies can arrange annual and one off event cover catering for cancellation, abandonment, curtailment, rearrangement and legal liabilities.

Please contact the team for further information – 02920 626 226 or email chris.weeks@watkindavies.com

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