WSA Governance & Leadership Templates
Remember, these are only templates, they will need to be adapted to suit the needs of your organisation.
Should you have any concerns about the way in which you are amending the document, we would recommend that you take independent legal advice. To find out more about creating good policy click here.
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Principle 1, relating to: anti-doping, anti-bribery, safeguarding and ethics
- Anti-Doping
- UK Anti-Doping Rules 2015 came into effect on 1 January 2015, signed off by the World Anti-Doping Agency
- The UK Anti-Doping Rules support the requirements of the World Anti-Doping Code within the UK
- They may be adopted and incorporated into the rule book of any National Governing Body of Sport
- UK Anti-Doping Website
- Anti-Bribery
- Equality & Anti-Discrimination
- Being fully committed to the principles of the equality of opportunity and responsible for ensuring that no job applicant, employee, volunteer, child, young person, competitor or official receives less favourable treatment on the grounds of age, gender, colour, disability, ethnicity, race, parental or marital status, nationality, religious belief, political persuasion, social background or sexual preference.
- Equality Standard for Sport
- Equality and Diversity Policy (Download in Word Format)
- INSPORT Programme lead by Disability Sport Wales
- Basic Information on Equality
- WSA-Transgender-Policy-June-2021.docx
- Equality and Non-Discrimination – United Nations and the Rule of Law
- Safeguarding
- Ethics
- Environmental Policy
Principle 2, relating to: becoming a company, articles, constitution, board and directors
- Becoming A Company
- Articles of Association Template
- Articles Review Template
- Constitution Template
- Generic Board Descriptor
- Acceptance Letter Examples
- Role of Chair
- Role of Company Secretary
- Role of Treasurer/Financial Director
- Board Induction
- Board Code of Conduct
- Board Calendar
- [Download not found]
- Directors Useful Information
- Directors Recruitment Pack
- WSA-Recruitment-Doc-Template-CYM.docx
- WSA-Recruitment-Doc-Template-ENG.docx
- Relationship Between the Chair and Chief Officer
- Relationship-between-the-Chair-and-Chief-Officer-report.docx
- Relationship-between-the-Chair-and-Chief-Officer-report-final-draft-WELSH.docx
- Governance Health Checks for Sports Clubs and NGBs
- Governance-Health-Check-Sports-Clubs-1.docx
- Governance-Health-Check-NGBs-2.docx
Principle 3, relating to: Committee, Task & Finish Group, Delegation and Vision
- Committee Terms of Reference
- Task & Finish Group Terms of Reference
- Delegation
- Vision
- Business Plan
- Strategy
- Budget
Principle 4, relating to: Balanced, Inclusiveness and Skilled board
- Board Diversity
Principle 5, relating to: Standards, Systems and Controls
Governance
Data Protection
- Data Protection- Outline Table (Download in Word Format)
- How to Create a Data Management Plan (Download in Word Format)
- Whistle-Blowing Notes and Templates (Download in Word Format)
- Data Protection Policy Employee (Download in Word Format)
- Data Processor Agreement (Download in Word Format)
GDPR
- Data Protection Officer Lead JD (Download in Word Format)
- Personal Data Breach Notification Policy (Download in Word Format)
- Bring Your Own Device to Work Policy (Short Form) (Download in Word Format)
- Retention Policy Precedent (Download in Word Format)
- Staff Privacy Policy (Download in Word Format) Please pay careful attention to the cover page and remove it before providing this policy to relevant individuals
- Subject Access Request Procedure Precedent (Download in Word Format)
- Data Inventory and Flow Precedent (Download in Excel Format)
- Services Agreement Template (Download in Word Format)
- Individuals Rights Procedure (Download in Word Format)
- Data Protection Policy Precedent (Download in Word Format)
- Privacy-Notice-Template-for-NGB.docx
Subject Access Requests
- SAR General Guide (Download in PDF Format)
- SAR Guide for Managers (Download in PDF Format)
- SAR Guide Staff Instruction Template (Download in PDF Format)
- SAR Checklist (Download in PDF Format)
- SAR Log (Download in Excel Format)
- Safeguarding and sharing Easy Guide (Download in PDF Format)
- Safeguarding and sharing Guide (Download in PDF Format)
- SAR Form Example
Segregation of Financial Duties
- Segregation of Duties – Simple Examples (Download in Word Format)
Delegation
- Understanding Delegation (Download in Word Format)
Risk
- How to Start Thinking About Risk and Risk Assessments – Notes for Smaller Organisations (Download in Word Format)
- Risk-management-and-templates-for-larger-organisations (Download in Word Format)
- Template Risk Assessment for a Particular Activity (Download in Excel Format)
- NDA Template (Download in Word Format)
ICT
Most organisations encourage and support the positive use of Information and Communication Technology (ICT) to further the aims of their sport. These notes and templates offer suggestions how to develop suitable policies and procedures to minimise asset and business risk, as well as creating security awareness around potential loss, misuse or abuse of equipment, programs and data.
- ICT Policy and Procedures Template (Download in Word Format)
- ICT Use Policy Development Notes and User Template (Download in Word Format)
- ICT for Smaller Organisations (Download in Word Format)
Business Continuity
- Business Continuity Planning Notes (Download in Word Format)
- Business Continuity Strategy Template (Download in Word Format)
Fire & Risk
Recruitment
- Recruitment and Selection Policy (Download in Word Format)
- Job Description & Person Specification Template (Download in Word Format)
- Recruitment Tracker (Download in Word Format)
- Shortlisting Guidelines (Download in Word Format)
- Shortlisting Form (Download in Word Format)
- Interview Invite – Master Template (Download in Word Format)
- Interview Templates -competencies (Download in Excel Format)
- Interview Record Form Template (Download in Word Format)
- Regret Letter – Master Template (Download in Word Format)
- Reference Letter Template (Download in Word Format)
Employment Information
- Advisory, Conciliation and Arbitration Service (Link)
- HMRC (Link)
- Citizens Advice (Link)
- Casual and Hourly Paid Agreement (Download in Word Format)
- Employee Handbook Template – June 2022 (Download in Word Format)
- Employee Handbook Template (including family policy) – July 2022 (Download in Word Format)
- Employment Contract Template – Fixed-term (Download in Word Format)
- Employment Contract Template – Permanent (Download in Word Format)
- Employee Status Guidelines (Link)
- NGB Consultancy Contract (Download in Word Format)
- Volunteer Agreement Template (Download in Word Format)
- Whistle-blowing Policy (Download in Word Format)
- Anti-bullying Harassment Policy (Download in Word Format)
- Capability Policy (Download in Word Format)
- Declaration of Interests – Employee (Download in Word Format)
- DBS Policy (Download in Word Format)
- Emergency Compassionate Special Leave Policy (Download in Word Format)
- Lone Working Policy Procedures (Download in Word Format)
- Domestic Violence Policy (Download in Word Format)
- Sickness Absence Management Policy (Download in Word Format)
- Redundancy Policy (Download in Word Format)
- Equality and Diversity Policy (Download in Word Format)
- ICT Policy for Employees (Download in Word Format)
- Social Media Policy (Download in Word Format)
- Template letter for Employers using the Coronavirus Job Retention Scheme
- Coronavirus Job Retention Scheme (Download in PDF Format)
- Maternity Leave (Download in Word Format)
- Paternity Leave (Download in Word Format)
- Emergency and Compassionate Leave (Download in Word Format)
- Parental Leave (Download in Word Format)
- Redundancy Policy (Download in Word Format)
Code of Conduct
- General Code of Conduct (Download in Word Format)
- Modern Slavery Policy (Download in Word Format)
Employee Induction
- Employee Induction Template Examples (Download in Word Format)
Financial Policies
- Financial Management Guidance (Download in Word Format)
- Financial Policies and Procedures Guidance (Download in Word Format)
- Financial Procedures Manual for Smaller Organisations (Download in Word Format)
- Financial Risk Review with Reserves Policy (2015 template) (Download in Excel Format)
- Accounts Payable Procedure (Download in Word Format)
- Accounts Receivable Procedure (Download in Word Format)
- Anti-fraud Bribery and Corruption Policy (Download in Word Format)
- Cash and Banking Procedure (Download in Word Format)
- Credit Card Policy and Procedure (Download in Word Format)
- Standard Terms and Conditions for the Purchase of Goods (Download in Word Format)
- Standard Terms and Conditions for the Purchase of Services (Download in Word Format)
- Tender Template (Download in Word Format)
Sustainability
Other Links
- Mind Tools (Free career skills newsletter)
- Sponsorship agreement template – 2017 (Download in Word Format)
- Service Level Agreement Template – 2019 (Download in Word Format)
Principle 6, relating to: Accountability and Transparency
Confidentiality
- Confidentiality Template (Download in Word Format)
Conflict of Interest
- Conflict of Interest Policy and Procedures (Download in Word Format)
General Complaints
- General Complaints Procedure (Download in Word Format)
Social Media
- Social Media Guidance Notes (Download in Word Format)
Communications
- Creating a Communication Strategy (Download in Word Format)
Vexatious Complaints
- Vexatious Complaints Procedure (Download in Word Format)
Hospitality and Gifts
- Hospitality and Gifts Template (Download in Word Format)
Principle 7, relating to: Understanding, Engaging with and Embracing the Sporting Landscape
Knowing your sporting (or organisational) landscape is fundamental to understanding where you sit in the ‘bigger picture’. The Governance and Leadership Framework for Wales (GLFW) advises the types of knowledge and links that a typical organisation might have and need to understand. Some information will be specific to you, such as the way an athlete progresses from grassroots to elite, other examples will be more general.
Links to the wider more general landscape in Wales can be found below:
English